Creating an Item Report

An item report aggregates information that is extracted directly from syllabus items. The information can be from any component of a syllabus, such as Outcomes, Books, or Schedule Entries, though only one item can be reported on at a time.

Further, item reports can be created by anyone who can view the selected item on the given syllabus. For example, if item permissions are set in such a way that every user can view course descriptions but course guests cannot see contact information, the user would be able to create a report containing descriptions for every course across the system but of only contact information for courses they are actually enrolled in.

In order to create an item report, click the Report dropdown in the main navigation and choose Item.

On the resulting page, select the radio button next to the item that you wish to view across syllabi and click Next.

On the resulting search page can search by keyword for a broad search or narrow down your criteria by selecting Advanced Search. Once you have selected your search criteria, click Search, and a list of courses will be displayed. 

You can sort the courses in a variety of ways, such as by title, subject code, session, and year.

Please Note: You can generate the report of a subset of the search results or a report containing all results. Either way, you *must* scroll down to the bottom of the search results and click either Selected Results for your subset or click All Results to include them all. 

After reviewing the results, you can generate the report by checking individual results and clicking Selected Results or simply pressing All Results to include them all. Your item report will then appear, showing a table of item content for each course. You can also download a CSV file to view an even more detailed report.  

Interested in learning if an item is missing from one or a hundred syllabi at your institution?  You can run a Missing Item Report to learn which syllabi do not include a particular item.

If you have suggestions regarding this feature or any other syllabus-related topic, please let us know! Visit the Community Area in the Concourse Support Center to share tips and learn about other schools' best practices.