Make Mass Audit Trail Updates

Make Mass Audit Trail Updates

In order to utilize this tutorial, you must have Domain Auditor permissions. No other Domain role will grant this access. If you do not have access to this tool, contact a Concourse Administrator at your institution who can provide the correct permissions before you proceed with the tutorial.

The Mass Audit Trail tool is an administrator tool designed to help streamline audit trail communications. This tool allows an administrator with the Domain Audit role to search for courses within their domains using Advanced Search. They also have the option to notify Auditors and/or Editors of impacted syllabi when they make the update. This can be extremely helpful when trying to streamline communications surrounding syllabus compliance, curriculum development, and more. Additionally, a report can be generated to determine which courses will be impacted by the update.

The audit status cannot be changed when mass updating the audit trail.

Follow the step-by-step tutorial below to take advantage of this new feature enhancement:

1. First, navigate to the Mass Audit Trail Update by clicking on Admin > Tools > audit trails:

2. You will land on Mass Audit Trail Update search area. From here, select your search criteria (Don't forget all of the Advanced Search options!) for the courses you would like to update, and you must select the Audit Status you'd like to update. Once you are satisfied with your search parameters,  click Search:

NOTE: Selecting -Any- as an Audit status will not yield any results. You will need to select a specific Audit Status from the drop-down menu.

3. The courses within your search parameters will load in the Results box. You have a couple of options for fine-tuning your audit trail update results:

      a. Select the courses you would like to mass update by checking the boxes next to the desired syllabi and click                   Selected Results. 
      b. Select All Results to update all resulting courses. 

If you are planning to select over 100 courses, you might want to consider using the "notimeout" version of your instance.

4. On the resulting page, you can:

      a. view the impacted courses: click on the detailed listing link under the affected courses.
      b. mass update the audit trails: to mass update the audit trails, add your desired message to the text editor under     
          the Mass Update Trail section and click Update.
NOTE: Additionally, you can select the Editors and/or Auditors checkbox(es) to notify any other users with the appropriate Domain or editing permissions on impacted syllabi. Editing permissions include registered groups with editing permissions or Domain Administrators and Editors. 

Curious to know what the "detailed listing" entails? Check out this example:

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